How To Delegate

As a business leader, you might actually cringe at the idea of delegating things to others. You might have gotten this far just doing it all on your own. Many leaders assume things like not having enough time to teach others, and that things are just easier if they do it on their own, assuming nobody else could do it half as well as they could.

Does any of that ring a bell? Still, your to-do list might be growing more than you can get it done. A day goes by, and your list isn’t any shorter. Then it’s a week, a month, or even a year.

What happens because of this? You feel overwhelmed, and maybe even totally out of control. Anxiety and stress build-up. You even wind up procrastinating because there’s too much to do, and then you start missing out on promotions and advancement.

Learning how to delegate is something that is a frequently overlooked tool in terms of time management. Have you ever wondered why CEOs are earning 50 times as much as the rank and file? It’s not because they spend 50 times as many hours working. They have the same 24-hour day everyone else does.

One big thing that they’re doing differently is having shorter to-do lists because they’re not doing everything on that list. They skip over the minor details of the operations under them, as they rely on others who are sometimes better trained and equipped to handle such things. A leader needs to be looking just at the big picture, figure out ways things can be done, and then delegate those steps.

Not every working person has the resources to afford a multitude of assistants. Still, you might have resources at hand you’re not utilizing properly.

An office assistant is one. It could even be an intern. Many times, these employees only get menial and mundane tasks. Delegating things to them helps them be challenged, get experience, and have an opportunity for growth. But getting a virtual assistant is just the start.

If you’re self-employed or work from home a lot, consider involving your partner or kids. Make sure everyone is taking part in the home chores. Young ones can learn responsibility, and it can also mean more time together as a family. Kids might even get hired for typical office work.

Outsourcing is another thing you can do, especially online. You can get writers, web designers, graphic designers, bookkeepers, and SEO experts.

Identify your goals. Look at your options. Find more of them if you can. Break the goals down into tasks you can delegate or hire out.

When you do delegate something, be very explicit in what you would like to happen. Verify that they understand you. Give them a completion date, but get their agreement.

You do have to hand them the authority which goes along with their responsibility, so there is trust involved. However, identify the benefits of this work for the person doing it. Don’t check in on them too often, but make sure you’re available to answer their questions.

Under the weight of a massive to-do list, you might cringe at the notion of taking precious time out to just get organized. However, that time you spend will be gained back in just a few days and longer. At that point, you’ll be working ahead thanks to your effective use of time-management techniques. Delegating is just one facet of getting organized, but it’s a huge one. It can take some time to get someone trained in doing an activity just the way that you would like it done. However, once you are successful at doing this, then you’re going to be free of handling the work in the coming weeks and months ahead. It’s worth the bit of time you took to delegate and train. Don’t procrastinate on taking any of these steps.

A Guide To Hiring A Virtual Assistant.

Virtual assistants are in demand because they work as freelancers, hence they are flexible. Most people find them efficient because they can handle most of the critical tasks on behalf of the employer within a short time. If you have just started your business and you realize that you have tons of ideas, but you are not able to execute most of them, it means that you may need a virtual assistant to help you complete some of the duties. They are very useful because they help you handle your tasks with the utmost efficiency, saving you money and time. Besides, having a quality virtual assistant enables you to focus on other critical tasks which you wouldn’t have been able to do. Below is a guide that will help you when hiring a virtual assistant.

Determine The Tasks That Need To Be Done.

The first thing you need to do before hiring a virtual assistant is to determine which tasks you need the virtual assistant to help with. If you find that you are poor at responding to calls and emails, it would automatically mean that the virtual assistant will need to take over in that sector. Start by creating a manual and outline all the tasks that you intend the virtual assistant to do, based on your upcoming projects. Skipping this step may cause you to lack a clear direction of what is expected of the assistant, and this may result in you using a lot of money and time on the virtual assistant. If need be, have some video to illustrate the tasks further, if you want to ensure the assistant fully understands what is expected of them. Note that, if the instructions are quite clear, your virtual assistant will quickly get to work and start producing results.

Requirements.

The other thing that you need to do is to set your requirements so that you can pair up with a virtual assistant that is capable to handle your projects. It is good to consider the experience of the virtual assistant. For example, if you need some help with accounting, it won’t make sense to hire an assistant who has no background in accounting. A virtual assistant with the relevant experience will ensure they do quality work. Also, ensure you get someone who will be available when you need them. Some businesses, such as e-commerce may require the assistant to help with customer service most of the time. Hiring a person who might be available during certain hours may not be a good idea. If they need to call customers, you have to choose someone who has excellent interpersonal skills.

Ask For Recommendations.

Getting someone to work for you might not be easy. It would help to work with some recommendations from friends and family. Asking for referrals is one of the best ways to find a trustworthy and competent virtual assistant. Besides, you will be able to ask your friends about their experience with that particular virtual assistant. If you don’t have any referrals, you may consider hiring through the available freelance sites. These sites help you get some of the best virtual assistants because you can review the ratings and even contact some of the clients that have worked with the assistant before. Note that if a virtual assistant is not willing to give you the contacts of their previous clients, it could be because they performed their tasks poorly. Do not hire a virtual assistant without reviewing their past work experiences.

Hiring a virtual assistant is one of the best decisions you could make, and especially if you are starting your business journey. The cost of managing a virtual assistant is low since you do not need to hire a physical space, and their services are usually affordable. Consider using the guide above to help you when hiring a virtual assistant.